Waybill created for the driver (into CREATED status)

At a digitized origin (scales are integrated with Waybiller), waybills are created for the drivers.  

A waybill is in a "CREATED" status when it has been created for the driver at the origin. 

The driver drives to the origin. At the origin, the loader operator selects the action, the truck to be loaded, the order to be filled and the assortment in Waybiller. The Loader operator then loads the truck and confirms the weighing in Waybiller.

Waybiller receives the weight from the loader and after the weight is confirmed by the loader operator, an e-waybill is automatically generated. The waybill is now visible to all related parties with a status "CREATED" and will also be sent to all related parties by email if e-mail notification is configured. In order for the data of the driver, the vehicle and the transportation company, also the status of the waybill to update on the waybill, the driver has to start driving with the created waybill.  

Steps for the driver:

1. Log in to Waybiller with your username

• See also article: "Driver's account and log in"

2. Select the role of the company you are working for 

• The role selection is available only if the driver is added as a subcontractor under another company 

3. Select the vehicle you are driving with 

• The selected vehicle remains selected by default
• The driver's personal identification number is mandatory on the waybill. If it has not yet been added to Waybiller, a pop-up window with a warning will appear after the vehicle has been selected. The ID nr can be added from under the driver's profile.

4. Dashboard view opens, the first half of the dashboard will display the waybills created for the driver

• There are shortcut buttons at the bottom of the screen - by clicking on "Waybills", you can view all the waybills related to you, both active and already confirmed. Change the dates to view older waybills.
• See also article: "Driver's view and dashboard"

5. Click on the waybill and press the "Start driving" button 

• E-waybill will move from status "CREATED" to "IN PROGRESS", the change of the status of the waybill is visible to all related parties 
• Before clicking on the "Start driving" button, the following information will be displayed: waybill number, destination, map view, option to open in PDF/CMR, assortment, amount and the possibility to add a comment.

6. Drive to the destination 

7. At the destination open Waybiller and click on the waybill to open it 

8. Click on the "Finish driving" button

9. Enter the mileage and click on the "Forward" button  

• The mileage entered can be saved for the same route for the next time by ticking the checkbox below the mileage field
• E-waybill will move from status "IN PROGRESS" to "AT DESTINATION", the change of the status of the waybill is visible to all related parties 
• E-waybill will now be sent to the receiver by email (if configured)

10. Dashboard view opens and the driver can start driving with a new waybill

If the driver is allowed to accept the waybill, a waybill confirmation view will open instead. 

• The e-waybill number, date and time of creation, destination information, assortment and previously entered amount are displayed
• You can also view the route on the map by clicking "See on a map" (if GPS positioning was enabled beforehand)
• The e-waybill can be opened/downloaded in a PDF format using the "PDF" button
• If the driver added a comment/picture, it will be visible at the bottom of the page along with the date and time of adding it, the driver can also add a new comment/picture

There are several ways to confirm an e-waybill:

• If the receiver is using Waybiller, the receiver can log in and confirm the waybill 
• If the receiver is not using Waybiller, the driver can:
  
  • take the signature of the receiver at the destination on the screen of a smart device and confirm the e-waybill 
  • confirm the waybill with the signature added under the drivers profile (driver can confirm the waybill if the right has been granted and there is no receiver to ask the signature from) 
  • See also article: "Confirming a waybill"
• It is also possible to use a functionality that automatically confirms the waybills after 24 hours.

After the waybill is confirmed, Waybiller automatically sends a PDF version of the waybill to the client's email address (if configured). The PDF version also has information about the confirmation and the signature of the approver. 

After the confirmation all related parties will see the e-waybill in status "CONFIRMED".