Waybill created from a Transport Order

The guide is to be used in cases where transport orders are used.  

A transport order is a work order for a specific vehicle and driver. For example, the logistician prepares the transport orders for the drivers, stating from which origin to which destination and which assortment is to be delivered. The driver selects the transport order he is currently working with. 

The transportation company and the driver will also receive an email notification of the creation of the transport order (if an email notification has been configured).

Steps for creating a waybill:  

NOTE! The first part until clicking "Start driving to the origin" can be done at the origin as well.  

1. Log in to Waybiller with your username

• See also article: "Driver's account and log in"

2. Select the role of the company you are working for 

• The role selection is available only if the driver is added as a subcontractor under another company 

3. Select the vehicle you are driving with 

• The selected vehicle remains selected by default
• The driver's personal identification number is mandatory on the waybill. If it has not yet been added to Waybiller, a pop-up window with a warning will appear after the vehicle has been selected. The ID nr can be added from under the driver's profile.

4. Dashboard view opens, the second half of the dashboard will display the transport orders created for the driver

• A new transport order is displayed with a status "NEW"
• A transport order can be a single or a standing transport order (last one is marked with an arrow)
• There are shortcut buttons at the bottom of the screen - by clicking on "Transport orders", a view containing all the transport orders will open. Change the dates to view older transport orders. 
• See also article: "Driver's view and dashboard"

5. Open the transport order and click on the "Start driving to origin" button

6. Click on the "Confirm" button to confirm that you started driving with the correct transport order 

• The transport order's status will be updated to "APPROACHING ORIGIN"

7. Drive to the origin to load the truck  

8. At the origin open Waybiller, open the transport order, enter the weight of the load and click on the "Truck loaded" button

9. Click on the "Confirm" button

• The transport order's status will be updated to "APPROACHING DESTINATION" and the waybill will be displayed as "IN PROGRESS"

10. Drive to the destination to unload the truck

11. At the destination open Waybiller, open the waybill and click on the "Finish driving" button

12. Enter the mileage and click on the "Forward" button 

• The mileage entered can be saved for the same route for the next time by ticking the checkbox below the mileage field
• The transport order's status will be updated to "AT DESTINATION" and the waybill will be displayed as "AT DESTINATION"
• E-waybill will now be sent to the receiver by email (if configured)

13. Dashboard view opens and the driver can either start driving with a new transport order or use a standing transport order again 

If the driver is allowed to accept the waybill, a waybill confirmation view will open instead. 

• The e-waybill number, date and time of creation, destination information, assortment and previously entered amount are displayed
• You can also view the route on the map by clicking "See on a map" (if GPS positioning was enabled beforehand)
• The e-waybill can be opened/downloaded in a PDF format using the "PDF" button
• If the driver added a comment/picture, it will be visible at the bottom of the page along with the date and time of adding it, the driver can also add a new comment/picture

There are several ways to confirm an e-waybill:

• If the receiver is using Waybiller, the receiver can log in and confirm the waybill 
• If the receiver is not using Waybiller, the driver can:
  
  • take the signature of the receiver at the destination on the screen of a smart device and confirm the e-waybill 
  • confirm the waybill with the signature added under the drivers profile (driver can confirm the waybill if the right has been granted and there is no receiver to ask the signature from) 
  • See also article: "Confirming a waybill"
• It is also possible to use a functionality that automatically confirms the waybills after 24 hours.

After the waybill is confirmed, Waybiller automatically sends a PDF version of the waybill to the client's email address (if configured). The PDF version also has information about the confirmation and the signature of the approver. 

After the confirmation all related parties will see the e-waybill in status "CONFIRMED". The transport order's status will be updated to "ACCEPTED" or if it is a standing transport order, then to "NEW".