Timeline

About Timeline

The Timeline conveniently compiles all employees’ worked hours in one place, providing a clear overview across the entire team and helping to plan work schedules more effectively.

You can access the timeline by opening the “Worklogs” menu and clicking the “Timeline” button.

The timeline is visible to users with the Manager role in the company.

Note: To use the timeline feature, it must first be activated. 
Please contact Waybiller at support@waybiller.com to enable it.

Setting up the Timeline

To start using the Timeline, you need to:

1. Create event types and groups for the timeline.

2. Define which employees are displayed in the timeline and how (or if) they are grouped.

3. Add events to the timeline.

4. To display working hours, employees must create hourly work entries - see "Creating and editing worklogs"

Note: It is possible to enable a feature that verifies whether an hourly work entry (worklog) is started and finished within a defined area radius (for example, within the boundaries of a port). This functionality helps ensure that employees start their workday at the designated location, not from elsewhere such as home.

Displaying employees in the Timeline

The Timeline can display all company employees - events can be added for everyone, but only users with the Driver role can create hourly work entries.

Employee visibility in the timeline must be configured individually in the Employees menu:

1. Click “Edit” next to an existing employee, or “Add employee” when adding a new one.

2. Fill in the following fields:

   • Group: select a group if you want the employee to appear under a specific group in the table (e.g. all drivers can be grouped under “Drivers”).

   • Workload: enter the employee’s workload percentage — for example, 100% for full-time employees. This value is used for related calculations in the timeline.

   • Tick the checkbox “Employee is visible in timeline”

Note: When adding a new employee, make sure to fill in all other required fields as well. See also “Adding and editing an employee”

The employee is now displayed in the timeline.

Timeline Events and Event types

In the Timeline, it is possible to record employee-specific events - for example, when an employee is on sick leave or has upcoming vacation days.

Event Types

Before using events, you need to set up the required event types. Examples of event types include Sick leave, Vacation, Training, Night shift, etc.

Each event type must have an event name (e.g. Vacation) and a colour that will be used to display the event in the timeline. For each event type, you can also define whether its duration should be deducted from normal working hours (for example, in case of sick leave) or not.

Note: Event types are configured and managed by Waybiller, but it is 
possible to grant the company the right to manage its own event types.

Events

You can add multiple events per day. An event can also span across two days, which is especially useful at the end of the month to see what, how many hours, and on which days a driver worked.

Events can also be added for upcoming weeks, months, or years, making it a practical tool for work planning.

To add an event in the timeline:

1. Click on the day where you want to add the event.

2. Fill in the following fields: event type, start time, end time, and description.

3. Click Save.

The event is now displayed in the table, highlighted in the colour defined for its event type:

Groups

Employees can be grouped — for example, into Drivers or Mechanics.

Each group must have a name (e.g. “Drivers” (Est: "Autojuhid")) and an order number. Groups with a lower order number are displayed first in the timeline. If several groups have the same order number, they are displayed in alphabetical order.

Note: Groups are configured and managed by Waybiller, but it is also 
possible to grant the company the right to manage their own groups.

Timeline structure

The timeline can be viewed by day, week, or month.

The Timeline displays:

• Month and year

• Groups (if configured)

• Selected employees and their phone numbers

• A calendar view, where events can be added for each employee and where hourly work entries are displayed

• Approved hourly work entries are shown with a green background, and unapproved entries with a blue background

• Hour summary, including:

  • Logged hours – how many hours the employee has worked this month

  • Normal hours – the total number of hours the employee is expected to work during the month, based on their workload (configured individually in the Employees menu)

  • Difference – the difference between logged and normal hours

Note: Employees who currently have an active hourly work session are 
displayed in the timesheet with a distinct colour.

Highlighting columns in the Timeline view

When there is a lot of data in the table view, it can be difficult to find the necessary rows or time entries. To make it easier to visually distinguish and compare data, it is now possible to highlight columns.

How it works

1. Open the “Worklogs” menu.

2. Select the desired time columns in the table – this works similarly to selecting a column in Excel (for example, in the weekly view under today’s date, select hours 8 and 12).

3. Choose the filter “Grouped by day” and open the desired date.

4. The selected columns are now displayed highlighted by hours.

To remove the highlight, click again on the previously selected columns.